Product Advisory Council
Run a product advisory council with selected customers, topic participation and follow-up.
Explore this use case →
Patient and Family Advisory Council
Bring patient voices into service improvement
Use a patient and family advisory council to coordinate patient and family advisor recruitment, orientation and council participation.
Patient and family advisors
Invite patients and families from different services and backgrounds, so every perspective gets represented fairly.
Involve advisors in real projects
Improve care decisions by sharing projects, meeting materials, and feedback requests with advisors in one place.
Recognize advisors for their time
Share the changes advisors helped shape to keep them committed to the council long term.
✓ SOC 2 Type IITrusted by 300+ brands
NextBee delivered the right platform and the right partnership. Their comprehensive solution and collaborative approach helped us grow participation from an original goal of 10% to 35% of our customer base.
The team has helped us scale the referral program to multiple markets including US, Japan, Australia, Singapore.
As a trusted partner, the Nextbee team has consistently delivered reliable and responsive service in support of Just Energy's digital gift card program.
If you're looking for a powerful platform to run your loyalty and promotions initiatives, NextBee should be your first choice.
Your vision. A program built around it.
An ROI positive program is not just a buzzword, but a commitment we stand by.
Solutions tailored to your needs
Give SaaS users a home base for answers
Build a B2B customer community where users trade answers, share best practices, and join product events, each profile tied to its CRM account.
- Account-linked profiles
- SaaS customer community
- Customer success community platform
- Moderation workflows
Get new users contributing in week one
Walk new members through profile setup, introductions, and a first question with a member welcome journey and recognition triggers. Silent sign-ups become active contributors before they forget the community exists.
- Welcome journey steps
- First-contribution goals
- Community onboarding automation
- Member progress views
Let experts answer before support does
Reward accepted answers with points, badges, and expert status through a customer MVP program and peer-to-peer support community. Ticket volume drops as power users resolve common questions.
- Customer MVP program
- Community answer rewards
- Superuser program management
- Expert member profiles
Keep your customer advisory board active
Coordinate customer advisory board management with topic matching, follow-up records, and an executive customer council for CIO-level members. Roadmaps reflect what top accounts need, and those accounts stay invested.
- Customer advisory board software
- Executive peer spaces
- CIO advisory board
- Customer advisory board services
Treat beta testers as product partners
Collect beta feedback, idea votes, and product advisory council input in a beta tester community, routed to the right product owners. Features ship with real user input, and contributors see their ideas come to life.
- Beta tester community
- Idea voting software
- Product advisory council
- Feedback routing
Grow regional user groups with local leaders
Supply user group leaders with meetup tools, event check-ins, and between-meeting discussions in a customer user group program. Customers meet peers nearby, and local leaders earn recognition.
- User group leader program
- Regional user groups
- Meetup participation
- Customer meetup program
Prove community ROI in renewals
Track community engagement metrics, member cohorts, and contribution trends alongside account health with online community analytics. Support deflection and renewal impact show up in one report.
- Community KPIs
- Member cohort views
- Community ROI
- AI community insights
Migrate forums without losing members
Plan a community platform migration covering member records, content mapping, and reviews of Higher Logic alternatives and Khoros community alternatives. Keep history intact, and have members return ready to participate.
- Content mapping
- Member migration review
- Community platform alternatives
- Transition planning
Put community inside your product and CRM
Embed in-app community widgets and Salesforce Experience Cloud gamification through the community API integration. CSMs see community activity in every account record.
- Salesforce Experience Cloud gamification
- Embeddable community platform
- Community API integration
- CRM identity mapping
- Account context links
Turn your biggest fans into a community
Create a brand community program with owner spaces, product discussions, and member events hosted on your own site. Enthusiasts bond with each other and your brand, building loyalty no ad budget can buy.
- Owner member spaces
- Customer owners club
- Brand enthusiast community
- Branded community app
Welcome new owners from the first purchase
Prompt new customers after purchase to register their product, post a first photo, and join an interest group, earning badges for each step. Ownership turns into membership from day one.
- Product registration step
- First-post badge
- Interest group joining
- Welcome journey
Make participation feel like play
Add community gamification with challenges, points, and badges for reviews, photos, and helpful posts. Fresh member content inspires other buyers and brings fans back more often.
- Community points system
- Community badges
- Activity challenges
- Contribution scoring
Let loyal owners shape what comes next
Form a customer advisory council of top enthusiasts to test concepts, review packaging, and preview collections. Products launch with built-in fans.
- Customer advisory council
- Concept testing
- Preview access
- Advisor recognition
Design products with your community
Gather ideas through innovation challenges, idea crowdsourcing, and community voting on flavors, colors, or features. Launches land because customers asked for them.
- Innovation challenge software
- Idea submission forms
- Community voting
- Customer co-creation platform
Spread owner clubs to every region
Support regional owner clubs with chapter spaces, local event tools, and host recognition under brand rules. Local enthusiasm spreads to new buyers.
- Local activity spaces
- Chapter host permissions
- Regional meetups
- Host recognition
Show how community drives repeat purchases
Compare purchase frequency and lifetime value for members and non-members. Revenue data, not likes, proves community-led growth.
- Contribution metrics
- Member vs non-member value
- Community-led growth tracking
- Segment views
Leave Facebook groups for a space you own
Move members from social groups to your branded community while our specialists handle content mapping, invitations, and launch campaigns. No algorithm decides who sees your posts anymore.
- Facebook group alternative for business
- Launch campaigns
- Content mapping
- Community launch services
Reward verified owners automatically
Sync purchases from Shopify, CRM profiles, and loyalty status into community access and rewards. Owners get the right perks without manual checks.
- Shopify order sync
- Verified customer community
- Loyalty status links
- Purchase-based access
- Profile enrichment
Bring shoppers together where they buy
Open a branded space powered by customer community software, where shoppers swap advice, post outfits, and ask staff questions. Longer site visits follow, along with more confident purchases.
- Branded member spaces
- Customer community software
- Staff Q&A
- Shopper photo galleries
Convert first purchases into first posts
Greet new members with a welcome journey, a style quiz, and a badge for their first review. Shoppers discover content they love and come back sooner.
- Member welcome journey
- Interest quiz
- First-review badge
- Recognition triggers
Fill product pages with reviews and photos
Offer points for verified reviews, product photos, and answers to other shoppers' questions. Product pages fill with real customer content that lifts conversion.
- Review rewards
- Photo submissions
- Community answer rewards
- Reward eligibility
Seat VIP shoppers in merchandising decisions
Recruit VIP shoppers to an advisory panel that previews collections, rates samples, and shapes store experiences. Buyers stock what customers actually want.
- VIP advisory panel
- Collection previews
- Sample ratings
- Discussion follow-up
See every store through a shopper's eyes
Deploy mystery shopping software with mobile task submissions, visit evidence review, and location-level reporting for retail audit mystery shopping. Service gaps surface by store before they cost sales.
- Mystery shopper app
- Visit evidence review
- Location-level reporting
- Secret shopper software
Add local flavor to every store community
Give store teams spaces for events, classes, and meetups, with corporate templates and approval rules. Each location builds its own following under your brand.
- Store event spaces
- Class sign-ups
- Local host roles
- Corporate templates
Tie community activity to every sale
Measure conversion, basket size, and return rates for community members against other shoppers. Budget shifts to the features that move revenue.
- Conversion comparisons
- Category contribution views
- Member participation analytics
- Program response views
Scale community management without new hires
Lean on outsourced community management for moderation, campaign planning, and monthly reviews. Activity stays high without new headcount.
- Outsourced community management
- Moderation support
- Campaign planning
- Review cadence
Trigger emails from community activity
Pull orders from POS and ecommerce systems, then push community activity to your email platform for triggered campaigns. Messages reflect what members actually do.
- POS order data
- Ecommerce sync
- Email platform triggers
- Purchase verification
- Store location mapping
Protect client conversations in a private space
Set up a private community platform with gated access, verified membership, and permission controls your compliance team approves. Clients meet advisors and peers in a trusted setting you fully control.
- Eligibility verification
- Permission controls
- Members only community
- Access review records
Start every client relationship warmly
Introduce new clients to the community with profile setup, interest selection, and a first webinar, tracked step by step. Relationships deepen faster when clients feel part of a group.
- Profile setup
- Interest selection
- First webinar milestone
- Progress tracking
Recognize clients who keep learning
Award badges for financial education modules, event attendance, and discussion participation, with compliance-approved rewards. Confidence grows, and engagement with your services follows.
- Education badges
- Event attendance recognition
- Compliance-approved rewards
- Discussion participation
Structure your client advisory board
Organize a client advisory board with cohort access, meeting participation, and follow-up across offices, including wealth management advisory board programs. Leadership hears directly from top clients, and advisors strengthen key relationships.
- Client cohort access
- Financial advisor client advisory board
- Client advisory board facilitation
- Recognition governance
Act on client feedback
Capture closed-loop customer feedback through surveys, polls, and discussion threads, then route responses for follow-up. Trust builds when clients see their input acted on.
- Voice of the customer program
- Response follow-up
- Feedback participation
- Survey event connections
Bring clients together in every office
Host client events by office with local spaces, invitation tools, and recap discussions. Offices build stronger ties as clients meet peers nearby.
- Office event spaces
- Invitation tools
- Event recaps
- Central rule controls
Find programs that deepen client relationships
Monitor participation, event attendance, and engagement trends by client segment and office. Resources flow to programs linked to retention and asset growth.
- Segment participation views
- Office comparisons
- Engagement trends
- Retention links
Build governance in from launch
Define community policies, moderation rules, and approval workflows that fit financial regulations. Compliance review is complete before the first post.
- Community moderation software
- Governance scoping
- Approval workflows
- Launch support
Secure every link to client records
Map client records from Salesforce Financial Services Cloud to community access through secure APIs. Advisors see engagement next to each client profile.
- Financial Services Cloud mapping
- Secure API access
- Activity writeback
- Advisor record views
- Entitlement checks
Make member ownership feel real
Stand up a credit union community platform with financial wellness groups, discussion spaces, and programs designed for cooperative member engagement. Members start to see their credit union as theirs, not just a place to bank.
- Program discussion spaces
- Member eligibility rules
- Credit union member engagement
- Electric cooperative member engagement
Involve new members from the first month
Encourage new members to set financial goals, introduce themselves, and attend a first workshop. Early involvement turns new accounts into lasting relationships.
- Community introductions
- Goal setting
- First workshop milestone
- Welcome badges
Reward healthy money habits
Credit points for financial literacy modules, workshop attendance, and helpful community posts. Better habits form, and members interact with you more often.
- Financial literacy badges
- Workshop points
- Contribution recognition
- Participation records
Hear members before every rollout
Convene a member advisory panel to review new products, branch changes, and digital features before rollout. Real member needs shape every product choice.
- Member advisory panel
- Product review sessions
- Panel participation
- Feedback follow-up
Ask questions members actually answer
Field credit union member surveys, quick polls, and follow-up actions through a voice of the member program. Response rates climb as members watch their feedback lead to change.
- Credit union member survey
- Member survey triggers
- Neutral reward criteria
- Increase survey response rate
Anchor community at the branch level
Set up branch spaces for local events, seminars, and community projects led by staff hosts. Neighbors meet at their branch, and staff relationships grow.
- Branch spaces
- Local seminars
- Staff host roles
- Community projects
Hand the board participation data it trusts
Benchmark participation, product adoption, and retention for engaged members by branch and segment. The board sees how community supports member growth.
- Member participation analytics
- Branch comparisons
- Product adoption links
- Board-ready reports
Launch a community sized for credit union teams
Rely on NextBee specialists for community planning, moderation setup, and launch campaigns. The community goes live without stretching staff.
- Program planning support
- Moderation setup
- Launch campaigns
- Review cadence
Back every benefit with core banking data
Connect member status from core and digital banking to community access and recognition. Benefits match each member's accounts automatically.
- Core banking events
- Digital banking sign-on
- Eligibility sync
- Member status handoffs
- Audit history
Deliver member value between conferences
Combine member networking, discussion groups, and resource libraries on an association community platform linked to membership status. Year-round value makes the renewal decision easy.
- Association member networking
- Member community platform
- Member engagement platform
- Resource libraries
Build momentum for first-year members
Map out a new member onboarding program covering profile completion, group joining, and a first post. First-year members find value sooner and renew at higher rates.
- New member onboarding program
- Profile completion
- Group joining
- First-post milestone
Strengthen the profession through mentoring
Pair members on an association mentoring platform with matching criteria, shared milestones, and mentor recognition. Early-career members grow faster while veterans give back.
- Pairing criteria
- Shared milestone rules
- Member buddy program
- Mentor recognition
Power productive committees between meetings
Equip committees, task forces, and advisory councils with private spaces, agendas, and action tracking. Volunteer leaders accomplish more between meetings.
- Committee spaces
- Agenda planning
- Action tracking
- Council member cohorts
Shape next year's programs with feedback
Poll members on events, resources, and priorities, with association member feedback routed to the right staff. Programs evolve based on what members actually want.
- Association member feedback
- Member polls
- Results routing
- Feedback follow-up
Sustain strong chapters across the network
Strengthen chapters with chapter management software offering local spaces, event tools, and host permissions. National staff see activity across every chapter.
- Chapter event management
- Local chapter platform
- Chapter host permissions
- Network activity views
Spot engagement trends before renewal season
Score member engagement by chapter and activation stage across your membership. Disengaged members get attention before they lapse.
- Member engagement scoring
- Chapter participation reports
- Activation stage tracking
- Renewal risk signals
Choose a community platform with confidence
Work through a community platform RFP, from online community requirements to a community implementation plan. Selection and launch move forward with clear governance.
- Community platform RFP
- Online community requirements
- Community implementation plan
- Integration assessment
Update access with every AMS renewal
Link membership status, chapters, and events through AMS community integration with iMIS and MemberClicks. Access updates with every renewal.
- iMIS community integration
- MemberClicks community integration
- Eligibility sync
- Activity event return
- Member portal sign-on
Organize campus life in one app
Launch a student community platform with cohort spaces, interest groups, and campus activity programs inside a branded campus community app. Students find their students faster, which supports first-year retention.
- Cohort community spaces
- Campus engagement platform
- University engagement platform
- Member access rules
Connect students before day one
Invite admitted students into introductions, club matching, and orientation events weeks before classes start. Freshmen arrive already knowing peers.
- Admitted student spaces
- Club matching
- Orientation events
- Welcome badges
Turn campus involvement into a resume record
Grant points and badges for club activities, peer tutoring, events, and service hours. Every contribution builds a visible record of campus involvement.
- Club activity points
- Peer tutoring recognition
- Service hour badges
- Campus activity programs
Grant students a seat at the table
Establish student advisory boards with private spaces, topic discussions, and follow-up on administration decisions. Administrators hear student needs directly.
- Student advisory spaces
- Topic discussions
- Decision follow-up
- Advisor recognition
Listen to students all year
Schedule pulse polls, course feedback, and campus experience surveys inside the community, with completion rewards. Timely input reaches the teams who can act on it.
- Pulse polls
- Course feedback
- Completion rewards
- Response routing
Scale student organizations campus-wide
Empower club leaders with tools for events, rosters, and announcements under university rules. Clubs run smoothly, and student affairs sees activity campus-wide.
- Student organization engagement
- Event tools
- Membership rosters
- Campus-wide views
Link engagement to persistence
Analyze participation, belonging indicators, and persistence for engaged students by cohort. Funding goes to the programs that keep students enrolled.
- Cohort comparisons
- Belonging indicators
- Persistence links
- Program response views
Start each semester strong
Prepare launch plans, student ambassador programs, and moderation policies with NextBee. Week one of the semester starts with real activity.
- Launch planning
- Student ambassador setup
- Moderation policies
- Semester reviews
Open SIS, LMS, and campus apps with one login
Integrate student records, course activity, and campus events with community access and recognition. Campus credentials open everything.
- SIS data mapping
- LMS events
- Campus app sync
- Campus sign-on
- Activity event return
Keep graduates connected for life
Develop an alumni engagement platform with class discussions, cohort spaces, and shared programs in a branded university alumni community. Graduates stay close to campus and to each other long after commencement.
- Cohort member spaces
- Alumni network software
- Alumni relations software
- Class discussions
Hold on to graduates after commencement
Ask seniors and new graduates to claim profiles, join regional groups, and connect with a first mentor. Young alumni stay engaged through the years they usually drift away.
- Graduate profile claims
- Regional group joining
- First mentor match
- Welcome journeys
Honor every hour alumni give
Celebrate mentoring, career talks, and event hosting through an alumni mentoring platform with contribution badges. Volunteer alumni feel appreciated and keep showing up.
- Alumni mentoring platform
- Contribution recognition
- Event host badges
- Career talk credits
Elevate alumni leaders into year-round ambassadors
Support alumni boards and councils with private spaces, agendas, and follow-up on institutional priorities. Board members stay involved between meetings and advocate for your institution.
- Alumni board spaces
- Agenda planning
- Follow-up records
- Leader recognition
Discover what alumni value most
Survey alumni through polls and discussion prompts, with results feeding your engagement plan. Event attendance and giving rise when programs match alumni interests.
- Alumni surveys
- Discussion prompts
- Interest tracking
- Results routing
Activate alumni chapters in every city
Hand chapter volunteers local spaces, event tools, and regional community management. Chapters host more events with less staff effort.
- Chapter participation
- Regional community management
- Local event tools
- Volunteer host roles
Predict giving from engagement
Correlate engagement scores, event participation, and giving by class year and region. Outreach targets alumni most likely to support the next campaign.
- Engagement scores
- Class year cohorts
- Giving links
- Regional views
Retire legacy alumni portals
Migrate members and content from legacy alumni portals, with chapter playbooks and launch campaigns included. Profiles and content are already in place on launch day.
- Launch campaigns
- Chapter playbooks
- Legacy portal migration
- Content mapping
Load advancement CRM data into every profile
Feed alumni records from Raiser's Edge or Salesforce into community profiles and engagement scoring. Gift officers see community activity next to giving history.
- Advancement CRM sync
- Institutional data links
- Profile mapping
- Activity synchronization
- Giving history views
Draw supporters closer to the mission
Design a donor engagement platform and nonprofit donor app featuring cause updates, supporter discussions, and impact stories. Supporters give more often when they see progress firsthand.
- Branded supporter spaces
- Supporter engagement platform
- Nonprofit community platform
- Donor recognition program
Move donors beyond the first gift
Follow each new donor with an introduction journey, cause interest selection, and an invitation to volunteer. Supporters connect with your work, not just a donation page.
- Introduction journey
- Cause interest selection
- Volunteer invitation
- Welcome badges
Count every volunteer hour
Track hours, milestones, and badges in a volunteer recognition program with volunteer rewards program options. Visible impact brings volunteers back again and again.
- Volunteer rewards program
- Hour tracking
- Milestone badges
- Volunteer participation app
Partner with major donors on strategy
Bring major donors and board members into advisory councils with private briefings and follow-up on priorities. Top supporters feel like partners, which strengthens long-term giving.
- Donor council spaces
- Private briefings
- Priority follow-up
- Council member cohorts
Uncover what motivates supporters
Learn donor motivations through supporter polls, event surveys, and discussion prompts shared with development staff. Campaigns reflect what donors care about most.
- Supporter polls
- Event surveys
- Insight routing
- Feedback participation
Help volunteer chapters thrive locally
Extend your reach with nonprofit volunteer community spaces for each local chapter. Headquarters sees activity across the network as chapters grow.
- Nonprofit volunteer community
- Chapter host permissions
- Local event tools
- Network activity views
Equip your board with real numbers
Report giving, retention, and volunteer hours for engaged supporters by campaign and region. Community value becomes clear to every board member.
- Giving comparisons
- Volunteer hour reports
- Campaign views
- Board-ready summaries
Lighten the load for small nonprofit teams
Tap online community management services for content calendars, moderation, and launch planning. Development staff stay focused on the mission while the community stays active.
- Online community management services
- Content calendars
- Moderation support
- Launch planning
Sync Blackbaud and Salesforce data automatically
Unify donor records and giving events from Raiser's Edge, Blackbaud, or Salesforce Nonprofit Cloud with community recognition. Recognition happens automatically, and records stay complete.
- Raiser's Edge community integration
- Blackbaud donor engagement
- Salesforce nonprofit engagement integration
- Giving event links
- Supporter identity links
Extend congregation life beyond Sunday
Offer a church community app with small groups, prayer requests, and ministry updates for every member. Connections continue between services, and visitors quickly find a place to belong.
- Small group spaces
- Prayer requests
- Ministry updates
- Church member engagement
Help visitors become members
Point first-time visitors to a next-steps journey, small group matching, and invitations to serve. Attending turns into belonging much sooner.
- Next-steps journey
- Small group matching
- Serve invitations
- Welcome messages
Appreciate everyone who serves
Thank church volunteers for serving hours, ministry milestones, and event help with badges and personal notes. Serving teams stay full, and volunteers feel valued.
- Church volunteer recognition
- Serving hours
- Ministry milestones
- Appreciation messages
Align ministry leaders on priorities
Unite elders, staff, and ministry leaders in private spaces with agendas, discussions, and action tracking. Decisions move faster with everyone informed.
- Leader spaces
- Ministry agendas
- Action tracking
- Private discussions
Tune ministries to congregation feedback
Hear from members through surveys, polls, and ministry interest forms, with results shared with leaders. Ministries grow in the directions members want.
- Member surveys
- Ministry interest forms
- Quick polls
- Results sharing
Unite every campus on one platform
Serve each campus with its own spaces and local hosts inside a multi-campus church app. Campuses keep their identity while central staff sees the full picture.
- Campus community spaces
- Local host roles
- Multi-campus church app
- Network activity views
Catch early signs of members drifting
Watch participation in groups, events, and serving by campus and age group. Pastoral teams reach out before members drift away.
- Group participation
- Serving trends
- Campus comparisons
- Engagement alerts
Set up your church app with guidance
Partner with NextBee on setup, content planning, and launch communications. Groups and content are ready when the app goes live.
- Setup support
- Content planning
- Launch communications
- Ministry reviews
Refresh church management data automatically
Import members, groups, and giving records from your church management software. Staff update records once, and the app follows.
- Church management sync
- Group roster sync
- Giving records
- Event registration data
- Member directory sync
Bring the right voices into decisions that matter
Build your patient and family advisory council around patients and family advisors with relevant lived experience. Coordinate preparation, contribution and follow-up so patients and family advisors see how their input is used.
- Member selection
- Agenda preparation
- Structured contributions
- Decision follow-up
Support patients from the start of treatment
Lead new participants through consent, profile setup, and a first education module or group discussion. Help reaches patients early, not months later.
- Consent steps
- Profile setup
- First module milestone
- Group introductions
Hold participation steady through long treatment
Acknowledge patients for completing education modules, joining discussions, and supporting peers, within approved program rules. Engagement holds steady through months of care.
- Education participation
- Peer support recognition
- Approved program rules
- Progress badges
Amplify patient and family voices
Manage a patient and family advisory council with advisor recruitment, orientation, and participation tracking. Hospital decisions improve with patient input built in.
- PFAC management
- Patient and family advisor recruitment
- Advisor onboarding
- Council participation
Document patient experience in their words
Compile experience feedback, program surveys, and discussion insights with clear consent and anonymized reporting. Care teams improve programs based on what patients say.
- Experience surveys
- Anonymized reporting
- Feedback routing
- Patient advisor engagement
Group patients by hospital, region, or condition
Organize groups by hospital, region, or program with trained moderators and local event tools. Local peers connect and share what works.
- Location-based groups
- Trained moderators
- Local events
- Access rules
Demonstrate outcomes with privacy-safe reporting
Review participation, education completion, and engagement trends by program and cohort. Sponsors and leadership see program value clearly.
- Program participation reports
- Completion tracking
- Cohort views
- Privacy-safe reporting
Handle moderation and consent from day one
Shape moderation policies, consent workflows, and launch plans that fit healthcare requirements. Launch happens safely, with ongoing management covered.
- Moderation policies
- Consent workflows
- Launch planning
- Review cadence
Protect patient data across portals and CRM
Route approved program events from CRM, patient portals, and support systems into community access. Access stays accurate without exposing extra data.
- Patient portal sign-on
- Program event mapping
- Consent context
- Audit history
- Support program feeds
Own your insight community instead of renting panels
Host a customer insight community with research member profiles, discussions, polls, and studies in one branded space. Answers arrive faster and cost less than third-party panels.
- Research member profiles
- MROC platform
- Market research online community
- Activity eligibility
Prepare new panelists for studies in days
Onboard new participants with a profiling survey, a short first activity, and a completion reward. Fresh panelists are study-ready within days.
- Profiling survey
- First activity
- Completion reward
- Panel welcome journey
Engage panelists between studies
Keep members active between interviews with points, badges, and quick polls. Response rates stay high, and panel churn falls.
- Quick polls
- Participation badges
- Engagement points
- Panel health checks
Invite expert customers to guide the roadmap
Assemble a roadmap advisory board or user advisory board with selected customers, topic workflows, and between-meeting dialogue. Teams validate priorities before investing.
- Roadmap advisory board
- User advisory board
- Product topic workflows
- Feedback action tracking
Simplify diary studies and research panels
Conduct mobile diary studies, UX research panel sessions, and longitudinal research with recurring prompts and research reward tracking. Researchers collect richer data and spend less time chasing participants.
- Mobile diary study
- Research panel management
- Research participant CRM
- Research reward tracking
Split panels by audience
Segment sub-communities by region, product line, or persona, each with its own studies. Every project reaches the right participants.
- Audience segments
- Regional panels
- Persona groups
- Study invitation rules
Check panel health at a glance
Summarize open-ended responses with AI community insights while tracking response rates and completion by cohort. Research teams spot trends faster.
- Panel health metrics
- Completion verification
- AI-assisted summaries
- Participant cohorts
Stand up an in-house panel in one quarter
Delegate member recruitment, incentive design, and study operations to our research specialists. Results arrive within the first quarter.
- Member recruitment
- Incentive design
- Study operations
- Review cadence
Wire research tools to participant profiles
Attach survey tools, CRM records, and product analytics to participant profiles and study eligibility. Targeting the right participants takes minutes.
- Survey tool integration
- Product analytics events
- Eligibility sync
- Participant record sync
- Incentive fulfillment links
NEW Agentic Studio
Agentic Studio for Patient and Family Advisory Council
Bring your program rules and business context. Shape a playbook with your team, then put agents to work preparing campaigns, useful assets and your next growth opportunity.
Lifetime Engagement prepares promotional assets. Opportunity Miner finds new program opportunities. Data Wrangler checks connected data. Tribe Leader Support equips your advocates.
See Agentic Studio in action →
EXPLORE WITH YOUR LIFETIME ENGAGEMENT AGENT
Patient and Family Advisory Council Meetings: A Live-Session Playbook
How should a live patient and family advisory council meeting be run so new advisors join projects and committees?
The live patient and family advisory council meeting is where a newly onboarded advisor decides whether to stay involved, so plan it as a run of short moments with one ask each: check-in, introductions, a live poll on a real improvement question, a project offer and a close that confirms next steps.
Explore the playbook
- Example scenario: a first council meeting with a new advisor cohort
- The live PFAC meeting, moment by moment
- Decision points for the Director of Patient Experience
- Borrowed from sales kickoff sessions: the breakout commitment check
- Rollout and what to watch after the first live council
- Lessons from the scenario as a checklist
WORK THROUGH THESE DECISIONS
- Example scenario: a first council meeting with a new advisor cohort
- The live PFAC meeting, moment by moment
- Decision points for the Director of Patient Experience
More ideas +7
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
What Is a Patient and Family Advisory Council? How It Works
What is a patient and family advisory council?
A patient and family advisory council is a standing group of patients and family members who advise a hospital on care, safety and experience. It works through recruitment, orientation, regular meetings and project assignments.
Explore the playbook
- PFAC Defined
- How a PFAC Works in Six Steps
- Who Runs It
- Mechanics and KPIs
WORK THROUGH THESE DECISIONS
- PFAC Defined
- How a PFAC Works in Six Steps
- Who Runs It
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Signs You Need a Patient and Family Advisory Council
Do we need a patient and family advisory council?
You need a PFAC when patient voices are missing from decisions and advisors do not reflect the community served. A readiness rubric checks sponsor, staff liaison, policy and recruitment channels.
Explore the playbook
- Symptoms
- Readiness Rubric
- Diversity Readiness
- Next Steps
WORK THROUGH THESE DECISIONS
- Symptoms
- Readiness Rubric
- Diversity Readiness
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Patient and Family Advisory Council vs Client Advisory Board
What is the difference between a PFAC and a client advisory board?
A PFAC advises on care quality and safety with patients and families; a client advisory board advises on service and growth with top clients. Myths often blur the two.
Explore the playbook
- Bottom Line and Definitions
- Myths vs Facts
- Comparison Table
- Choosing
WORK THROUGH THESE DECISIONS
- Bottom Line and Definitions
- Myths vs Facts
- Comparison Table
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Patient and Family Advisory Council Software: Top Features to Compare
What features should patient and family advisory council software have?
Look for patient and family advisory council software that runs the whole advisor lifecycle: application and screening, orientation tracking, live meeting check-in and polls, project matching, milestone and anniversary recognition, stipend handling and reporting on active advisors.
Explore the playbook
- What should patient and family advisory council software do across the advisor lifecycle?
- Feature comparison: stitched-together tools vs volunteer management systems vs advisor engagement platforms
- Which in-session and between-meeting features keep advisors active?
- Recognition, stipend and milestone features, with the inducement questions to ask
- Administration, data and HIPAA features for multi-council programs
- Demo tasks to run before you shortlist PFAC software
WORK THROUGH THESE DECISIONS
- What should patient and family advisory council software do across the advisor lifecycle?
- Feature comparison: stitched-together tools vs volunteer management systems vs advisor engagement platforms
- Which in-session and between-meeting features keep advisors active?
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Patient and Family Advisory Councils at Academic Medical Centers
How do academic medical centers run a patient and family advisory council?
Academic medical centers usually run a patient and family advisory council as a hub: a central council sets priorities while trained advisors join unit-based councils, quality and safety committees, design projects and trainee education. What differs from a community hospital is the volume of concurrent improvement projects, the presence of residents and researchers, and the need to separate quality improvement from human-subjects research.
Explore the playbook
- What makes a patient and family advisory council different at an academic medical center?
- How do advisors sign up and enroll at a teaching hospital?
- Which PFAC mechanics fit an academic setting, and which do not?
- How do QI managers tie advisor input to HCAHPS on advised projects?
- How do patient ambassadors and advisors work together?
- What should an academic PFAC change in its first year?
WORK THROUGH THESE DECISIONS
- What makes a patient and family advisory council different at an academic medical center?
- How do advisors sign up and enroll at a teaching hospital?
- Which PFAC mechanics fit an academic setting, and which do not?
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Add a Patient and Family Advisory Council to Your Event Platform
Should a hospital that already runs an event engagement platform add a patient and family advisory council?
Add a patient and family advisory council when your event engagement platform keeps drawing engaged patients and caregivers to education sessions and community events, but nothing turns that one-time interest into an ongoing advisory role.
Explore the playbook
- Signs your event program has plateaued as a patient engagement channel
- How a patient and family advisory council moves advisor retention differently from events
- Decision tree: should you add a PFAC now?
- Outcome table: paths, recommendations and watch-outs
- What you reuse, what you add and what it costs
- Ready-to-add checklist and incrementality test
WORK THROUGH THESE DECISIONS
- Signs your event program has plateaued as a patient engagement channel
- How a patient and family advisory council moves advisor retention differently from events
- Decision tree: should you add a PFAC now?
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
11 Patient and Family Advisory Council Ideas That Lift Attendance
What are creative ways to increase patient and family advisory council meeting attendance?
Attendance at patient and family advisory council meetings rises when advisors see their earlier input used, feel recognized at milestones and have a low-effort reason to join the next live session.
Explore the playbook
- How to use these PFAC ideas during configuration
- Ideas 1-8: patient and family advisory council mechanics built for advisors
- Worked plays: the anniversary meeting and the diary-to-agenda loop
- Ideas 9-11: borrowed from interactive quiz formats
- Guardrails for PFAC attendance mechanics
- Configuration launch checklist for weeks 2-6
WORK THROUGH THESE DECISIONS
- How to use these PFAC ideas during configuration
- Ideas 1-8: patient and family advisory council mechanics built for advisors
- Worked plays: the anniversary meeting and the diary-to-agenda loop
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Patient and Family Advisory Council in Practice: A Launch Scenario
What does launching a patient and family advisory council look like in practice for a Director of Patient Experience?
In practice, launching a patient and family advisory council is a chain of recruitment, enrollment and matching decisions more than a single kickoff meeting. This example scenario follows an example Director of Patient Experience at a regional health system through advisor sign-up, a virtual information session and post-session follow-up, with the goal of increasing the projects and committees that have advisor input.
Explore the playbook
- Example scenario: the health system and its goal
- Decision points during advisor sign-up and enrollment
- What the virtual info session borrowed from webinar engagement
- Rollout by phase for the new patient and family advisory council
- Post-session follow-up: where project matches are made
- What to watch: leading indicators and risks
- Lessons from the scenario as a checklist
WORK THROUGH THESE DECISIONS
- Example scenario: the health system and its goal
- Decision points during advisor sign-up and enrollment
- What the virtual info session borrowed from webinar engagement
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
Patient and Family Advisory Council Migration from Spreadsheets
How do you migrate a patient and family advisory council from spreadsheets to a platform without losing advisor history?
Migrate a patient and family advisory council off spreadsheets by inventorying everything advisors and finance rely on, mapping it field by field, reconciling pending stipends and reimbursements with finance, and running one meeting cycle in parallel before cutover. For a Quality Improvement Manager, the record that cannot be lost is the link between each advisor and the projects they advised, because it anchors before-and-after HCAHPS comparisons.
Explore the playbook
- What moves: the PFAC data inventory
- Data-mapping template for a patient and family advisory council migration
- Now: cutover-critical launch checklist
- Next: parallel run and the first post-session cycle
- Later: post-cutover fixes and HCAHPS continuity
- What not to do during a PFAC cutover
WORK THROUGH THESE DECISIONS
- What moves: the PFAC data inventory
- Data-mapping template for a patient and family advisory council migration
- Now: cutover-critical launch checklist
EXPLORE WITH YOUR OPPORTUNITY MINER AGENT
PFAC Maturity Model: From Pilot Council to System-Wide Program
What are the stages of patient and family advisory council maturity?
PFAC maturity moves through five levels, from ad hoc to optimized. Progress shows in how many projects and committees include advisor input and in whether councils scale across sites.
Explore the playbook
- Five Maturity Levels
- Capabilities by Level
- Milestone Recognition
- Next Program at the Top Level
WORK THROUGH THESE DECISIONS
- Five Maturity Levels
- Capabilities by Level
- Milestone Recognition
EXPLORE WITH YOUR DATA WRANGLER AGENT
Patient and Family Advisory Council Compliance Checklist
What compliance rules apply to a patient and family advisory council?
Yes, a patient and family advisory council can operate lawfully, but it runs inside healthcare privacy and inducement rules. The PFAC staff liaison should confirm HIPAA confidentiality training and agreements for advisors, written authorization before any advisor story is shared, compliance-reviewed stipend and recognition policies, tax data for stipends, and voluntary, separately stored demographic data for diversity reporting.
Explore the playbook
- Who approves what before advisors start?
- Privacy and HIPAA checklist for patient and family advisors
- Stipends, gifts and inducement-rule checklist
- Advisor diversity data and equitable access checklist
- Post-session and anniversary moments: recognition without new risk
- What healthcare employee recognition teams have already settled
- Before-you-launch gate, repeated each anniversary cycle
WORK THROUGH THESE DECISIONS
- Who approves what before advisors start?
- Privacy and HIPAA checklist for patient and family advisors
- Stipends, gifts and inducement-rule checklist
EXPLORE WITH YOUR DATA WRANGLER AGENT
Patient and Family Advisory Council Dashboard: What to Track Weekly
What should a patient and family advisory council dashboard show each week?
A patient and family advisory council dashboard should center on five measures: advisor diversity compared with the community served, the advisor onboarding funnel, council meeting attendance with live participation, projects and committees with advisor input, and advisor retention. The PFAC staff liaison works the operational view weekly, while the executive sponsor gets a monthly summary that adds results on advised projects.
Explore the playbook
- Which panels belong on a PFAC dashboard?
- Patient and family advisory council KPI definition sheet
- Weekly operator view versus monthly executive view
- How to set a baseline and target for advisor diversity
- Borrowed from franchise advisory councils: a recommendations-adopted panel
- Attribution, privacy and data-quality notes
WORK THROUGH THESE DECISIONS
- Which panels belong on a PFAC dashboard?
- Patient and family advisory council KPI definition sheet
- Weekly operator view versus monthly executive view
EXPLORE WITH YOUR TRIBE LEADER SUPPORT AGENT
Patient and Family Advisory Council Staffing and Budget Worksheet
What staff, time and budget does a patient and family engagement coordinator need to launch a patient and family advisory council?
Launching a patient and family advisory council takes a small cross-functional team led by the engagement coordinator, plus budget for advisor stipends and reimbursements, accessibility, recruitment and orientation, meeting logistics and an engagement platform. Size it with a worksheet that ties staff hours and cost lines to a few drivers: number of councils, advisors per council, meeting cadence and the council meeting attendance you plan for.
Explore the playbook
- Who does the work? A PFAC resource worksheet
- Which budget lines does a patient and family advisory council launch need?
- Calculator inputs: the variables to collect
- Formulas: staff time, advisor support cost and cost per attended advisor-meeting
- Worked example
- Configure-phase launch plan: weeks 2-6 through the first 90 days
- Sensitivity: which inputs move cost and attendance most
WORK THROUGH THESE DECISIONS
- Who does the work? A PFAC resource worksheet
- Which budget lines does a patient and family advisory council launch need?
- Calculator inputs: the variables to collect
Support every stage of your patient and family advisory council
Keep patients and family advisors prepared, heard and connected to follow-through.
Customer Perspective
If you're looking for a powerful platform to run your loyalty and promotions initiatives, NextBee should be your first choice.
Mary Velosky
Executive Vice President · Eniva Health
Explore the next possibilities for your program
Compare related approaches and choose the ideas you want to see in your demo.
Patient Community Platform
Create moderated participant and caregiver communities for approved support programs.
Explore this use case →Customer Advisory Board
Coordinate customer advisory board participation, discussion and follow-up.
Explore this use case →Client Advisory Board
Run a client advisory board with clear membership, discussion topics and follow-up.
Explore this use case →Customer Advisory Board Consulting
Get software-backed support to plan, coordinate and operate your customer advisory board.
Explore this use case →Member Engagement Platform
Help members discover programs, connect with peers and take their next meaningful step.
Explore this use case →Idea Management Software
Collect ideas, invite discussion and guide suggestions through review and recognition.
Explore this use case →Branded Community Platform
Create a branded community for member conversations, content and participation.
Explore this use case →B2B Customer Community
Bring business customers together around product use, peer contributions and events.
Explore this use case →Association Community Platform
Run member communities for professional associations with chapters and participation.
Explore this use case →Alumni Engagement Platform
Create alumni communities around cohorts, chapters, contributions and shared programs.
Explore this use case →Donor Engagement Platform
Create a branded donor app for cause updates, community and participation programs.
Explore this use case →Meet Our Practice Leaders
Bring your program brief, integration questions and rollout priorities. Work through the choices with a team that connects strategy, program operations and implementation.
Rohit Singh
Head of Strategic Partnerships
MY FAVORITE PROMOTION PLAYBOOK
A useful first contribution
Welcome members with one practical introduction, answer or resource request that helps them find their place.
Brent Jackson
Client Relations Director
MY FAVORITE PROMOTION PLAYBOOK
An advisory question sprint
Invite a council or panel to contribute on a focused decision, rewarding eligible participation rather than favorable answers.
SJ Kim
Communications Director
MY FAVORITE PROMOTION PLAYBOOK
A chapter-wide challenge
Give local groups a shared contribution goal with clear rules and several ways for members to take part.
Justin Cappozzo
Customer Experience Lead
MY FAVORITE PROMOTION PLAYBOOK
Share what worked
Recognize a helpful member example and make it easy for others to learn from it, with the right permission to publish.
Frequently Asked Questions
Start with the program's purpose and invite advisory members with relevant lived experience. Define the commitment and criteria before recruitment.
Collect input on care experience and service improvement projects, assign follow-up owners and report which recommendations were considered or adopted.
Recognition can be a personal acknowledgment, visibility into decisions or an appropriate participation benefit. Choose an approach that fits the audience and program rules.
NextBee is SOC 2 Type II, GDPR and CCPA compliant, with single sign-on, role-based permissions, encryption in transit and at rest, and full audit logs.
Every customer gets a dedicated success manager who handles onboarding, regular check-ins and ongoing optimization. We work with your team from the initial program setup through day-to-day improvement.
Standard setup takes a few weeks. We provide a dedicated sandbox so your team can stage, simulate and verify program rules before going live, with pre-built connectors and implementation support to accelerate launch.
We can walk through Advisor onboarding, Council participation, Invited member access and Contribution recognition. Bring your current process, program rules and integration requirements so the demonstration follows the decisions your team needs to make.
Track these measures: Active patient and family advisors and advisor retention; Council meeting attendance; Projects and committees with advisor input. Use the same definitions across your program dashboard and connected systems.
We map the identifiers, activity events and status changes your workflow needs. NextBee’s Data Wrangler agent checks permitted connected data for missing fields, duplicate events and exceptions, so your team works from consistent program inputs.